Streamlined FOI and Privacy Program Management

One Platform to Automate FOI Requests and Privacy Impact Assessments. Simplify Freedom of Information (FOI) and Privacy Impact Assessment (PIA) workflows, reduce costs, and mitigate compliance risk with one platform. Built for Ontario institutions, Vayle supports municipalities and police services with FOI case management, PIA management, online payments, identity verification, document management, and reporting.

Program Benefits (FOI)

Guide each FOI request through the compliance process in alignment with Ontario legislative requirements
Automatically generate acknowledgment letters, search memos, decisions, and other response documentation
Accept FOI requests through an AODA-compliant online form
Reduce administrative effort by managing requests, documents, deadlines, fees, and reporting in one platform

Program Information (FOI)

Collect FOI fees and deposits securely online, with payments automatically recorded within each request file
Verify requester identity through Vayle ID to support the secure release of personal information
Find and redact sensitive information, apply exemption codes, export documents in multiple formats, and publish to the Index of Records
Track time, fees, deadlines, and request activity across departments
Access trends and audit logs to monitor FOI program activity
Automatically capture request data throughout the year and generate the annual statistical report in one click

Program Benefits (PIA)

Complete, track, and store Privacy Impact Assessments alongside your FOI program
Use guided PIA templates to support a consistent assessment process
Help municipalities prepare for Ontario's mandatory PIA requirements coming into effect January 1, 2027
Identify and document privacy risks and mitigation measures before implementation

Program Information (PIA)

Manage FOI requests and PIAs within one centralized platform
Maintain and track PIA documentation using structured workflows
Support collaboration and consistent privacy assessment practices across municipal departments
Maintain an accessible record of completed and ongoing assessments

Frequently Asked Questions

Are PIAs mandatory for Ontario municipalities?
Yes. PIAs become mandatory for Ontario municipalities on January 1, 2027. Vayle PIA is designed to support municipalities through the assessment process.

Can one platform manage both FOI and PIA?
Yes. Vayle manages FOI requests and PIAs in one platform, with additional functionality for online payments and identity verification through Vayle ID.

How does Vayle simplify annual reporting?
Request information is captured as FOI files are processed, allowing the annual statistical report to be generated in one click rather than manually compiled from spreadsheets.

News Release

AMO Partners with FOI Solutions Provider Vayle, August 18, 2023.

About Vayle

Based in Toronto, Vayle provides FOI, PIA, and identity verification software for Ontario municipalities and police services, helping organizations manage information requests efficiently and support regulatory compliance.

Contact

Meagan Khan, Business Development Manager
416.301.7731 | mkhan@amo.on.ca